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Why Small and Medium need an alternative exchange
The need for an alternative exchange
Everyone loves GOOD OLE "EMAIL
The idea of modern business without email is, well, absurd. Email it is axiomatic for companies today, a necessary (though not enough already) condition for corporate success. One of the first things a company has to do when getting off the ground, set up email is personalized.
There are parameters within which this e-mail has to operate, which can be described as the standard configuration in most companies, especially smaller ones (though not all). It is a Windows operating system Outlook / Outlook Express to access your desktop, MS Office for file management, etc.
In addition, the current need for dynamism and flexibility has placed new demands on certain corporate e-mail. These are – the ability to access company mail via the Internet (web mail), access mobile devices, and basic functionality of partnerships such as shared address books, calendars, shared folders for the exchange of information, etc.
The number of wireless email users were 14 M in 2006 and expected to reach 228 M in 2010 – Raicati Group
MS EXCHANGE – THE CLASSIC "SOLUTION
Microsoft, the software giant, recognized the universal need of the companies during the early days, and created Exchange, a messaging service e-mail and collaboration software base, which has since gone through many revisions, the latest of which avatars Exchange 2003 and 2007.
MS Exchange is basically software e-mail server, ie a system whereby you can create and receive by email your company, and relayed to computers in their employees.
The basic functionality provided by the Exchange are: –
Business E-mail – Administrators can configure an address dedicated e-mail for your company (@ yourcompany.com), users can receive and send from your local mail client, especially Outlook.
Protection – Taking into account the 90 million spam messages that go around the world every day, the widespread concern about spam is understandable. Exchange has added security protecting their systems from viruses and spam infiltration.
Shared Contacts – Store and organize business contacts, create dedicated books Address for people or equipment that can be shared.
Shared Calendars – This is a tool that helps manage personal and group schedules. Calendars can be created for individuals, teams and departments, which can be shared.
Shared tasks – This helps people to manage projects and activities. People can keep to-do lists of tasks, personal tasks and other tasks assigned to others.
Shared Folders – These folders of files that can be shared across the enterprise. This helps in the storage and distribution centralized company information.
Mobile and Outlook Web Access – Recognizing the need for greater flexibility and speed, this function is part of the Stock Exchange later editions. This allows users to access your Outlook account and most of its features the Internet using a browser, and mobile devices.
MS Exchange – A BIG NO NO FOR SMEs?
What is the catch, I ask. Unfortunately no one – especially for small businesses. Exchange is designed primarily for the lucrative segment – the large firms and hence the need for core application and ongoing maintenance, and comes with a price tag that would be exhausting for small businesses. An application of MS Exchange means for 15 users $ 10,000 per year.
At Home Servers – Changing the configuration requires servers home, and all the associated complications – physical space, uptime, redundancy, security, backup, power et al.
Software Licensing – Changing users must purchase one license per user base. For example, the cost of Microsoft Small Business Server 2003 Standard Edition with 15 client access licenses is approximately $ 1,500 annually.
Deployment and Maintenance – Configuration MS Exchange implies a sea of concepts and language far beyond a technical no. In addition, the system needs dedicated management and maintenance. This means additional costs in terms of IT time.
Incomplete solution – In addition, Exchange provides only a partial agreement that lacked collaboration components – document management, intranet and extranet portals – that have become intrinsic to the survival of businesses today, requiring customers to buy their communications and collaborations tools, little by little, precious time lost and costs.
Support and training issues – Given its influence, Microsoft is able to demand a price for its support services, which otherwise unprecedented way. As if this is no longer a major disincentive for small businesses, Microsoft has been reported not being able to cope with the amount of applications service it gets for some of their solutions.
The SaaS model – WIN WIN for growing businesses
Although it would have been true 8-10 years ago that companies increasingly did not have many alternatives to Exchange, the landscape has changed a lot now.
Recent times have seen a noticeable shift towards the host software as a service (SaaS). In short, SAAS means that the solution lies in the service provider's servers, offering customers a service through Internet.
The companies have exceeded initial skepticism, and more companies are adopting these solutions. This is true not only for the messaging market, but for any software technology, residing on the Internet suites, video editors, telephony solutions, operating systems and what you have. The first SAAS companies like SalesForce & Href = "http://www.hyperoffice.com/hypermain/hypershare_for_outlook.cfm?menuset=product"> HyperOffice not have little contribution in popularizing of this approach. There is talk of "the death of the desktop" and giants like Microsoft behind in the race.
SAAS EXCHANGE – EXCHANGE improve VICES
The SaaS model is known to offer some benefits that are particularly suitable for smaller companies. Changing the SAAS, more commonly called "Hosted Exchange", has been particularly great success with small businesses.
"Hosted Exchange" Exchange service provider has been implemented on their servers, and Exchange outsourcing services to clients. In addition to providing the features of Exchange, the "host" has done extensive development in its final, often the integration of additional technologies and features in the base solution, and provides a list pre-packaged use the solution to customers. Some advantages of this are summarized as follows: –
Zero Configuration – First, the solution provider hosting the trouble of Exchange, the customer saves the effort to buy, configure and maintain servers, and the recruitment of specialized support personnel.
Ready to use – With all the hard work done, companies can get a ready made solution with all the features of Exchange installed on your needs, plus plenty of additional features. These solutions are ready to use from day one, which requires little more than user get in a web browser and signing up.
Security – The hosted model also results from the standpoint of safety. These Solution providers often have security expertise and technologies are not available to firms rather small.
Low Cost Commitment – Almost any initial monetary investment is needed. The cost structure is usually a user with low monthly subscription. This ensures that companies pay only for what they use, and no obligation to carry out with a bad solution to recover the initial investment. Companies have the flexibility to opt out whenever they want.
GET all the good things about Exchange
From the main menu of this business is "Hosted Exchange", all features Exchange are available for customers. That said, there is still much variation in the offers out there, since a large number of features are built around this offering. Some results from the standpoint of ease of use, some in terms of features, while others in terms of costs. A sample set of characteristics of a "host" Exchange provider are: –
e-mail settings businesses, access to email in Outlook, mobile Web and email access, Outlook Web Access, contacts and shared tasks, individual and shared group calendars, spam and virus protection, wireless sync, private and shared calendars, centralized control, disaster management and copies Security
Beyond the exchange of MS
As mentioned above, many of these solutions go far beyond the functionality of Exchange, and offer a toolbox feature set for almost the entire range of needs of small business. For example, a SharePoint provider has features built into the solution and allows users to post dedicated intranets and extranets, and allows for advanced document management and share. Additional features like polls and forums are thrown into the mix. This saves companies the need to acquire partial solutions for different needs.
FLEXIBILITY
Cross platform use - Flexibility is another characteristic of hosted solutions Exchange. Since the Internet is the way to deployment of these solutions, which are built to work in diverse environments. All you need to access them is a browser web, and you can use the property of the entire set from any Internet-enabled device – Mac, Windows, desktop, laptop or handheld. This makes for interior better, and "Out in front" solution. Traveling teams, partners, suppliers, customers only need an Internet connection to be in the network. "
Communicating With Other Programs – In addition, these solutions are designed to communicate seamlessly with other software. These solutions can be used in conjunction with the popular software that are part of all enterprises, for example Outlook.
No need for updates – The hosted model also obviates the need to download and install updates and bug fixes regularly. The provider simply keeps adding updates patches and new features to its own end and these are instantly available to users of the software.
CONCLUSION – CRITERIA DECISION
A wide range of solutions offered in the market. Some important criteria to be taken into account when making the selection are as follows: –
- · Do you have the basic characteristics of fixed exchange rate?
- • What kind of initial investment is involved in terms of effort and costs?
- • What are the total costs?
- · Is the solution scalable as the organization grows?
- • What kind of security they offer?
- · Are there additional features? (In relation to needs)
- • How well integrated are features in the solution
- · They provided me the support and training
About the Author
The author has 5 years experience working with web based technologies. His expertise lies especially in collaboration applications for the SMB segment.
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